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Data Protection

Information about data protection at Newnham College.

Here you will find the College’s data protection documentation, including Data Protection Statements (also known as privacy policies) and information on accessing personal data the College may hold about you (also known as Subject Access Requests).

Any questions about data protection should be directed to the College’s Data Protection Lead (CDPL), the Bursar, Christopher Lawrence via data-protection@newn.cam.ac.uk. Advice is also available from the College’s Data Protection Advisor, Elizabeth Ennion-Smith, also via data-protection@newn.cam.ac.uk.

Data Protection Statements

Newnham College Data Protection Policy (personal information, its processing and privacy) (pdf) (updated April 2023):

  1. Newnham College Data Protection Policy (personal information, its processing and privacy) (updated April 2023)
  2. Students (with annex) (pdf)
  3. Alumnae and other supporters (with annex) (pdf)
  4. College visitors and guests (pdf)
  5. Event organisers (pdf)
  6. Job applicants and candidates for election to College memberships (pdf)
  7. Staff and Senior Members (pdf)
  8. Health and Wellbeing team records (pdf)
  9. Archive and Special Collections users (pdf)

Making a Subject Access Request (SAR)

The General Data Protection Regulation provides you, the data subject, with a right to receive a copy of data and/or information that Newnham College holds about you, or to authorise someone to act on your behalf. If you would like to make such a request you may find it easiest to complete the College’s SAR form, available as a word or pdf document, and return it to data-protection@newn.cam.ac.uk. You may also simply send us a letter or email outlining your request. The College will endeavour to respond to your request promptly and efficiently, and no later than one month after receiving your request once it has received proof of your identity.

Proof of identity: we require proof of identity before we can disclose personal data. Examples of proofs of identity that we will accept are a copy of two documents including your birth certificate, passport, driving licence, official letter addressed to you at your address, e.g. bank statement, or council tax bill. The documents should show your name, date of birth and address. If you have changed your name, please supply relevant documents evidencing the change.

There is no fee for this service.

Please note, if you are requesting access to, or copies of, CCTV images, you are requested to contact the Head Porter as soon as possible, as footage is only retained for 30 days. The College’s CCTV policy (available from the Domestic Bursar) gives further details.

Complaints or queries

In the first instance, please contact Newnham College, via data-protection@newn.cam.ac.uk or the Bursar, Newnham College, Sidgwick Avenue, Cambridge, CB3 9DF. If you require further assistance please contact the College’s Statutory Data Protection Officer:

Data Protection Officer
Office of Intercollegiate Services
12b King’s Parade
Cambridge, CB2 1SJ

Tel: 01223 768745
Email: college.dpo@ois.cam.ac.uk

Information regarding the Statutory Data Protection Officer.